BYLAWS of TURKISH REPUBLICS OPHTHALMOLOGY SOCIETY
(Latest Ammendment date 05/05/2016)
State Register Nr: 06062149
Article 1 : Name of the Society, Founders, Headquarters
1.1 A scientific and technical society was established on 15.01.2001 by the ophthalmologists whose names are written below by the Turkish Republics Ophthalmology Society.
1.2 Society’s headquarters is in Ankara. If necessary, the address may be changed by a decision of the Board of Directors.
1.3 There is no branch of the society.
Founding members of the association are Turkish nationals whose names and addresses are written below:
Sunay Duman, Bora Eldem, Nevbahar Tamçelik, Ömer Kamil Doğan, Öner Gelişken, Murat Karaçorlu, Ömer Faruk Köker, Gülcan Kural, Ercan Öngör, Ömer Faruk Yılmaz
Article 2: Aims of the Association
2.1 To develop professional, scientific, and social connections between ophthalmologists in Turkey and ophthalmologists in the Independent Turkish Republics, ophthalmologists in the Turkish speaking countries and Turkish ophthalmologists living in other countries.
2.2 Technical and scientific developments in ophthalmology area, sharing with the ophthalmologists in our country and ophthalmologists in the Independent Turkish Republics, ophthalmologists in the Federated Turkic Republics and Turkish ophthalmologists living in other countries, exchange of information, contemporary of ophthalmology education in these countries and work for the standardization and dissemination of contemporary medical practices
2.3 Encourage colleagues to scientific studies, developing and carrying out joint research projects
2.4 To organize courses, seminars, symposiums, congresses, live surgeries and similar meetings in the member countries and encourage colleagues to participate in these meetings.
2.5 To develop projects that will promote the development of eye health through cooperation with technical, social, cultural and educational institutions. For this purpose, to make necessary contacts and studies to provide contributions of institutions and other voluntary organizations related to Turkish cooperation and development.
2.6 To make necessary arrangements and coordination in order to increase the knowledge and awareness of the mentioned countries by sending mutual experts to each other
2.7 Accepting Turkish-born ophthalmologists living in the Independent Turkish Republics, the Federated Turkish Republics and other countries in the status of Associate Members. To establish Core Science Advisory Boards with distinguished Associate members and distinguished Full Members.
2.8 To establish Young Ophthalmologists Group from those younger than the age of 40, among Full and Associate Members
2.9 To establish the Scientific Subspeciality Units of Ophthalmology with Full and Associate Members who have specialized in the side branches of Ophthalmology and have provided the minimum preconditions for the scientific units
2.10 Open representations of the Turkish Republics Ophthalmology Society in the mentioned countries.
2.11 Establishing the Turkish Republics Ophthalmology Federation after the completion of the national organizations in the mentioned countries.
2.12 The association may establish an economic enterprise to provide the necessary financing to achieve its objectives. The authority to open and close the Economic Enterprise is the administrative board.
Article 3: Working Structure of the Association
3.1 Organize scientific events to promote the development of ophthalmology science
3.2 To publish magazines, leaflets, brochures, books in ophthalmology
3.3 To open websites, to make maximum use of the internet technology increase communication and relations among the members by means of emailing lists and sharing social media.
3.4 Cooperates with related institutions and organizations, provides communication between members, arranges meetings of Scientific Advisory Board and Extended Administrative Board to make necessary arrangements and coordination
3.5 It evaluates the member requests from the mentioned countries and helps doctors who want to increase their knowledge and visibility to the extent possible. It provides support from related organizations.
3.6 It establishes cultural facilities and scientific departments, establishes and supports training centers, supplies machinery, equipment, locally opens.
3.7 Founding trustee for foundations related to ophthalmology education.
3.8 Arranges and organizes visits to strengthen solidarity among members.
3.9 The society may not get bank loans or credits from any other person or institution.
Article 4: Membership of Association
4.1 Ophthalmologist and ophthalmology residents who are Turkish citizens and who have civil rights and who are not banned by related laws can join the Turkish Republics Ophthalmology Society with the decision of the Board of Directors.
4.2 There are two types of membership: Full Membership and Associate Membership
4.2.A Full Member Turkish citizen ophthalmologists and residents of ophthalmology who have civil rights, who are not banned by relevant laws, may become members of the Turkish Republics Ophthalmology Association upon approval by the Board of Directors.
4.2.Aa Each principal member has the right to participate in the organization activities and the General Assembly Meetings, to vote and to be elected.
4.2.B Associate Member Ophthalmologists and ophthalmology residents living in the Turkic Republics and Turkish ophthalmologists and residents living in other countries are eligible to be associate members. The candidate completes the registration form on the website of the association and attaches a color photo. At least one TSOS Member should be mentioned as a reference. The forms should be sent to the member registrars of their country and association center via internet.
4.2.Ba Associate members can not attend the general assemblies and don’t have the rights to vote or to be elected.
4.2.Bb They may attend the General Assembly as observers
4.2.Bc They are not obliged to pay membership fees. They may volunteer to make donations for the activites.
4.2.Bd With the decision of the Board of Directors, expert associate members can take part in scientific units in the Scientific Advisory Board by providing minimum prerequisites.
Article 5: Membership Participation
5.1 A member who pays the membership fee for the year in which the membership is entered is deemed to have paid the entrance fee.
5.2 Membership fee is determined by the General Assembly.
5.3 Associate Members and Honorary President do not have to pay membership fees. If they desire, they can donate.
5.4 The member fees of each year must have been paid at the end of the year at the latest. Previous members can regain the member status by paying their accumulated contribution debt.
5.5 Member lists that are not debt-free and borrowed from membership are announced on the internet for not less than three members at a time, and these lists are listed on the TCOD Web Site
5.6 Society’s guidelines should be followed for the ways of payments.
Article 6: Termination of Membership
6.1 Each member may resign from the association at any time by written application. The Board of Directors of the Association approves the resignation at the first meeting of the Board of Directors.
6.2 Those who violate the Regulations and Objectives of the Association and who are deprived of civil rights and who have been convicted of the offenses stated in the related articles of the Associations Law shall be dismissed and the status of membership shall be deleted and the situation shall be notified to them. In such cases, the objections will be discussed at the General Assembly meeting and connected to the final decision.
Article 7: Organs of the Association
A- General Assembly
B- Board of Directors
C- Audit Committe
D- Ethics Committe
Article 8: General Assembly
The general assembly is the highest decision-making body of the society. The meeting shall be held as usual in March every three years to elect the members of the society or as extraordinarily upon the written request of the Board of Directors or the Audit Committee or at least one fifth of the members. The General Assembly is called for the meeting by the Board of Directors.
At the first meeting, a absolute majority is sought for the number of delegates. At the second meeting, the number of the members of the meeting should be at least twice the number of the members of the Board of Directors plus the Auditors.
The General Assembly is opened by the Chairman of the Board of Directors or another Board Member to be appointed.
A three-seat Session Council composed of the President, the Vice President and the Secretary shall be elected by open vote to govern the General Assembly. The General Assembly discusses on the agenda and the new agenda which is formed by the addition of the subjects proposed by at least one tenth of the members present. Each member has one vote.
Sufficient number of votes is the simple majority of the number of members present at the General Assembly. For the amendment of the charter and the annulment of the association, a 2/3 majority decision on the number of actual members present at the General Assembly meeting is sought.
Article 9: Duties and Authorities of the General Assembly
9.1 Making decisions about association aims and tasks
9.2 Deciding whether or not to participate in the federation for the purpose of the association
9.3 Authorization of the Board of Directors to acquire, sell or acquire immovable property
9.4 The Board of Directors is authorized to open a representative office.
9.5 Review the objections to be made to the decision of the board of directors to dismiss from the membership,
Article 10: Extraordinary General Meeting
The General Assembly may convene extraordinarily on the written applications of its management or supervisory boards or 1/5 of the original members. The General Assembly calls the Board of Directors for the meeting.
At this meeting, no discussions can be made other than any issues that the meeting was called upon.
Article 11: Amendment of Regulation
11.1 Is determined by 2/3rd majority of the number of attending members at the General Assembly meeting.
Article 12: Election of the Board of Directors
12.1 The Board of Directors consists of 9 principal and 9 substitute members elected by secret votes for 3 years in accordance with the number of votes they receive.
12.2 Each member present at the General Assembly may be a candidate or may show his / her nomination among the original members.
12.3 Candidates who are not present during the election may not be nominated for election to the Presidency of the General Assembly.
12.4 For each dismissal in the principal memberships, a substitute member is called up according to the voting order.
Article 13: The Task Department of the Board of Directors
13.1 The members of the Board of Directors
A- A President
B- A Vice President
C- A Secretary General
13.2 A member who does not attend 2 (two) meetings without a valid excuse shall be deemed to have resigned from the board with the decision of the Board of Directors.
13.3 The Board of Directors meets at least once every three months. He gives his verdicts with a majority vote.
Article 14: Duties and Authorities of the Board of Directors
14.1 To carry out activities to realize the purpose of the association
14.2 To carry out the decisions of the General Assembly
14.3 Prepare the association budget
14.4 To appoint a five members for Ethics Committee in order to investigate the adverse acts and behavoir about ethics, deontology, honor, and non-compliance, and those who act in contradiction to the rules, regulations and directives of the association, and to evaluate the procedures and principles in the framework of laws, regulations and directives, and submit the prepared files together with the recommendation decision to the Honor Committe.
14.5 3(Three) years for the Science Advisory Board, 3 (three) for Turkey and 2 (two) for the country with the highest number of members, until the establishment of representative offices in the Independent Turkish Republics and the Federated Turkish Republics, To appoint 1 (one) person from the countries exceeding 200 in number and 1 (one) person representing the entire remaining countries as a member of the Core Science Advisory Board.
14.6 To create scientific units in subspecial science branches of Ophthalmology with the suggestion of the Core Science Advisory Board and to register active members in the units in accordance with the declaration of the Core Science Advisory Board who have provided the preconditions for the unit active membership.
14.7 Select members to be awarded.
14.7.A Honorary President
14.7.Aa Nominees should have served at the Board of Directors or at the Scientific Advisory Board for at least 6 (six) years, completed 67 years of age, worked efficiently for the association, contributed to the development of ophthalmology, be a symbol from all aspects throughout that time, and recognized or loved person in all TSOS countries.
14.7.Ab The “Honorary President” is elected by the Board of Directors. The Honorary President nominee is presented in the General Assembly and to all members via the current communication methods of internet by the Board of Directors following the first General Assembly. In the first independent or satellite scientific activity of TCOD, Honorary Certificate and Honorary President plaques and documents are presented. Honorary Presidency shall be held for a total of 6 (six) years. If there are no other candidates, Honorary President will continue to serve until another member is nominated.
14.7.Ac Honorary Presidents, the Board of Directors, and the Extended Board of Directors can attend the General Assembly meetings as observers, and may make suggestions and contributions. However, they do not have voting rights at these meetings.
14.7.Ad The Honorary President chairs the Supreme Advisory Board.
14.7.B Honorary members and Honorary President can participate in the Extended Board Meetings and make suggestions and contributions. However, they do not have voting rights.
14.7.C When the number of honorary members is five or more, the Supreme Advisory Board is formed by the Board of Directors.
14.8 To participate in the scientific meetings to be held in the countries of the Turkish Republics with at least two members from the Board of Directors and / or bodies.
14.9 To promote the organization of TSOS conventions and other TSOS scientific meetings in Turkic states, together with the meeting presidency of a TSOS member in that state, in accordance with the authority and rules of the respective State,
14.10 To work for the attendance and participation of as many TSOS members in the National Ophthalmology Congresses organized by the Turkish Ophthalmology Association.
14.11 To propose directives for the board.
Article 15: Audit Committee
15.1 Election of the Audit Committee Consists of three principal and three substitute members elected by secret voting in the General Assembly and made according to the number of votes they have received. The first meeting is held within the first week following the election in which the Chair is elected.
15.2 Duties of the Audit Committee
15.2.A The committe audits the administration for following the aims and acts indicated in its bylaws.
15.2.B Checks whether account books and records are kept in accordance with legislation and bylaws.
15.2.C It audits at intervals of one year according to the principles and procedures established in the charter and reports to the Board of Directors board in every March.
15.2.D It is obligatory that all kinds of information, documents and records of the administration should be presented or given by the authorities of the society upon request of the members of the Audit Committee and requests to enter any space within the administration offices shall be fulfilled.
15.2.E Audit Committe supervises on behalf of the members, is responsible to the General Assembly, and presents the report to the General Assembly when the General Assembly convenes.
15.2.F The General Assembly may convene a meeting when it detects unlawful acts in the audit report.
Article 16: Ethics Committe
16.1 Selection of the Ethics Committe The General Assembly consists of 5 (five) original and 3 (three) substitute members elected by closed vote and ranked according to the number of votes they receive. The first meeting is held within the first week following the election, and a President is elected.
16.2 Duties of the Ethics Committe
16.2.A To make proposals to the Board of Directors for the honor of colleagues exhibiting exemplary behavior in their lives and professional practices
16.2.B To prepare a report in the light of the information and documents in order to make initiatives in the face of the problems faced by members in their professional practices, unfair accusations and sanctions, and present them to the Board of Directors,
16.2.C The Association shall review the reports submitted to the Ethics Committee on behaviors incompatible with the purpose and the dignity and the members who are present in the works, and may, if deemed necessary, warn or condemn. Likewise, the Board of Directors may recommend that a member be removed from membership.
Article 17: Supreme Advisory Board
17.1 When the number of honorary members is 5 or more, the Supreme Advisory Board is formed by the Board of Directors.
17.2 The Supreme Advisory Board is chaired by the Honorary President. If no Honorary President is present, the oldest member will preside. The youngest member is a secretary.
17.3 On the agenda of the Supreme Advisory Board meetings, Opinions about the regulations, projects and activities. The Supreme Advisory Board can also discuss issues outside this day.
17.4 The results of meetings of the IAC are conveyed to the Board of Directors by the Board Secretariat. These views suggest that the experiences of TCOD in the past years are highly suggestive and non-binding in that respect
Article 18: Resources of the Association
A- Membership fees
B- Donations and aids
C- The share of the economic operator’s profit.
Article 19: The dissolution of society and liquidation of property
19.1 With the decision of the General Assembly of the Society, the property is transferred to the Turkish Ophthalmological Association in case of dissolution.
19.2 If the General Assembly is not convened, the Association will transfer all money, property and rights to the Turkish Ophthalmological Association, where the ophthalmologist is most enrolled.
Article 20: For the cases not covered by this statute, the relevant laws shall apply.
Elected Board of Directors at 2016 General Assembly:
Chair: Op. Dr. Sunay DUMAN
Vice President: Prof.Dr. Öner GELİŞKEN
Secretary General: Prof.Dr. Süleyman KAYNAK
Treasurer: Assoc. Prof.Dr. Züleyha YALNIZ AKKAYA
Prof.Dr. Ayşe BURCU
Prof. Dr. Gürsel YILMAZ
Prof. Dr. Ilgaz YALVAÇ
Prof. Dr. Osman Şevki ARSLAN
Dr. Hilmi OR